Do you sell consumer products in the European Union? The EU Commission has been hard at work on a number of new regulations & directives that are raising the bar when it comes to making a product compliant.
Safety is still a key concern, but you will also have to pay attention to sustainability, in a big way.
In this article, we selected 6 new pieces of legislation that buyers of consumer goods will have to pay attention to in the short/mid term, and we provide a summary as well as links to the source documents (on the official EU websites).
(Note: there are more than 6 changes in EU product compliance requirements, but let’s focus on those that are probably most impactful.)
1. General Product Safety Regulation (2023/988), applicable from 2024
This regulation (and its final text) has been formally approved and published. You can read it all here.
It raises the safety-related requirements of all products that are out of scope of the CE marking scheme. In particular:
Point 33 in the preamble (and article 9) requests a technical folder:
Article 14 requests importers to set up and follow a process:
In practice, it means importers must have a systematic way of collecting and organizing all the data that form the technical folder. The market surveillance authorities will not accept to wait for your information while you are looking through past emails and contacting your supplier in a hurry…
Those new requirements also mean that getting visibility not only on the manufacturer of a product but also on the bill of materials and on the suppliers of the critical materials/components is going to be more and more important. Especially in conjunction with the next piece of legislation are going to cover…
2. Ecodesign for Sustainable Product Regulation, applicable probably from 2025
This regulation is set to apply to all products. Its scope and its requirements are much wider than those of the current Ecodesign Directive (2009/125/EC). You can see the latest publications about it here. The details of the implementation are not known, yet.
It will require, among others, each product to bear a link (typically through a QR code). They explain it this way:
If this “product passport” is missing and Customs notice it, you won’t even be able to put the product on the EU market… So, it seems to be only about sustainability, but it will also make it harder to stay under the radar for safety compliance…
It will also introduce requirements specific to certain industries. They have already made their priorities clear, and they will include:
You can read a longer summary about this regulation on the Sofeast website here: What is the EU Ecodesign for Sustainable Products Regulation?
3. Corporate Sustainability Due Diligence Directive, applicable gradually over time
This directive hasn’t been published in the Official Journal, but for big companies, the work starts now. A lot of information needs to be gathered in the year 2024 (and, logically, the corresponding due diligence systems need to be in place in 2023).
The EU Commission provides this summary:
The above-mentioned ‘Ecodesign for Sustainable Product Regulation’ gives more power to consumers by showing data about durability, recyclability, etc., and similarly this directive gives more power to shareholders.
Midsize companies have a few more years to prepare.
4. Packaging & Packaging Waste Directive, applicable soon
This directive is also set to apply to all products. It will add to the requirements of the old packaging directive (94/62/EC). You can see the latest publications about it here. The details of the implementation are not known, yet. It is still a proposal but it will certain be implemented soon.
Its main objectives are the increase in recycled material used in the making of packaging and the increase of packaging material that ends up being recycled or reused.
Important points: all products that are sold with packaging (in essence, all products) will need to come with a declaration of conformity and some recycling instructions for that packaging. That’s a lot of documentation, in many languages if you sell the products in many countries. Many companies will find that showing this information via a QR code, like a digital product passport, will make a lot of sense.
5. Battery & Waste Batteries Regulation, applicable soon
This regulation obviously only applies to (certain) batteries, but also to mobile electronic products in general. It replaces a previous directive (2006/66/EC). Here, also, it is still at the stage of proposal. You can read a summary here.
It aims are regulating the entire life cycle of batteries, from production (with strict transparency requirements about production facilities) all the way to disposal and/or recycling. Batteries must be safe but also more sustainable.
And one of the requirements is a digital product passport, again.
6. Deforestation Regulation (2023/1115), applicable from 2025
It is formally related to “certain commodities and products associated with deforestation and forest degradation”. It applies to products that are made of wood, paper, rubber, and so on. It has been formally approved and published, and you can read its full text here.
Its main objectives are preventing that products sold in the EU contribute to deforestation globally, and the reduction in carbon emissions in general. It will also have an impact on the agricultural sector.
What about other countries and sustainability regulations?
The EU is undoubtedly moving first into such complicated legislative work, but Canada and Australia are thinking about what they could do. Certain US states such as California may also make a move in that direction. Keep an eye on what happens in those areas of the world if you sell there!
How to manage all this?
A compliance manager will have to make sure all products have a complete technical folder (including the risk assessment, DoC…) ready before the products are imported. This way, when a Customs agent scans the digital product passport, sees the data are already in their centralized registry, and confirms all seems be in order, the products won’t be blocked.
In parallel, when market surveillance authorities visit an importer, they will expect to see a process in place. And they will have a much easier job checking the DoCs and the attached technical folders, simply by visiting an online marketplace and clicking on the links to the product passports.
And, of course, the multiplication of legislative requirements will force importers to either recruit more compliance professionals or to revisit the way they work.
For companies that buy across several product categories and from a number of different suppliers, there is going to be a crying need for specialized compliance software (sorry for the sales plug – in any case, we hope this article was useful overall!)